We connect Facebook leads to your property management system. You receive social media leads in one follow-up queue without retyping. You get cleaner records and fewer missed prospects.
We capture Facebook Marketplace leads, move them into AppFolio, and fix transfer issues. This narrow job supports three clear deliverables.
Captures new Facebook Marketplace inquiries for transfer into AppFolio.
Lead details can stay trapped in Facebook Marketplace instead of reaching the property management system.
"A new rental inquiry on Facebook Marketplace is captured with the details needed for entry into AppFolio."
Moves captured Marketplace lead details into AppFolio through a connected workflow.
Staff may need to re-enter Facebook Marketplace inquiries in AppFolio, adding delay and entry mistakes.
"A captured Marketplace inquiry is written into the matching AppFolio lead fields for the property team to review."
Finds and fixes issues that block lead capture or transfer between the two platforms.
Connection or data-transfer issues can stop Marketplace inquiries from reaching AppFolio without a clear cause.
"If a Facebook Marketplace inquiry does not appear in AppFolio, we trace the transfer and correct the failing step."
Real engagements. Relevant to what you need.
Workflow Automation
Initial problem
HubSpot CRM data quality had degraded to a point where sales team members routinely bypassed the CRM rather than trust it — missing fields.
Our solution
Built continuous CRM automation: automated contact enrichment via Clearbit API, duplicate detection and merge workflows, and activity logging.
Result
Data quality score improved from 52% to 89% within 45 days; crm adoption by sales team increased from 61% to 94%.
"CogWorkLabs built CRM workflow automation that enriches, deduplicates, and maintains our HubSpot. The automated workflow runs continuously and our sales team now makes decisions from data they actually trust."
Workflow Automation
Initial problem
11 business tools operating in isolation — Jira, Confluence, HubSpot, Slack, GitHub, and others — required manual data sync that consumed engineering.
Our solution
Built workflow automation using n8n as the central orchestration platform: event-driven workflows connecting all 11 tools through their APIs.
Result
Data consistency issues dropped from 15+ incidents per month to zero; manual tool sync work eliminated entirely.
"Now data moves automatically between systems when it should. Cross-tool consistency went from a constant complaint to a non-issue."
Workflow Automation
Initial problem
The post-deal handoff from sales to delivery involved nine manual steps across CRM, legal, project management, and comms tools — taking 3-5 days.
Our solution
Built workflow automation using n8n: a triggered automated workflow that fires on deal closure, generates the SOW from a template.
Result
Handoff time reduced from 3-5 days to under 4 hours; all nine steps complete reliably on every deal — dropped steps eliminated.
"Deal closes in CRM, and the automated workflow generates the SOW, routes it for approval, notifies the delivery team. This workflow automation project was transformative for our sales velocity."
Property managers moving Facebook Marketplace inquiries into AppFolio, with careful checks and issue handling.
Companies we've worked with
Miquido
Workflow Automation
PL
N-iX
Workflow Automation
SE
BairesDev
Workflow Automation
US
EPAM Systems
Workflow Automation
US
Droids On Roids
Workflow Automation
PL
Diffco
Workflow Automation
US
"CogWorkLabs built CRM workflow automation that enriches, deduplicates, and maintains our HubSpot. The automated workflow runs continuously and our sales team now makes decisions from data they actually trust."
K. Kogutkiewicz
Founder & CEO · Miquido
"Now data moves automatically between systems when it should. Cross-tool consistency went from a constant complaint to a non-issue."
A. Pavliv
Founder & CEO · N-iX
"Deal closes in CRM, and the automated workflow generates the SOW, routes it for approval, notifies the delivery team. This workflow automation project was transformative for our sales velocity."
N. Marco
Co-Founder & CEO · BairesDev
"CogWorkLabs built a workflow automation platform on Airflow that handles client-specific business rules at scale:. The automated workflow infrastructure has been in production six months without a critical incident."
A. Dobkin
CEO & President · EPAM Systems
These are the clearest opportunities in this focused job: inquiry capture, AppFolio handoff, and failed-transfer review.
Current problem
Facebook Marketplace inquiries wait for someone to notice them and enter them into AppFolio before the property team can act.
Automated workflow
The service captures each Marketplace inquiry and moves its available details into AppFolio as the inquiry arrives.
Human involvement
A property manager checks the first live records and confirms the captured fields are useful.
Systems
Possible outcome
New inquiries reach AppFolio with less manual handling.
Our real estate lead source integration moves Facebook Marketplace inquiries into AppFolio through a checked build, test, and handoff.
We map how Facebook Marketplace inquiries are found, captured, and entered into AppFolio today.
Join a 60-minute workflow call and share sample inquiries plus read-only AppFolio access.
We test Marketplace access, AppFolio lead-entry rules, and likely transfer errors before code starts.
Confirm account access, required AppFolio fields, and any known transfer problems.
We document capture triggers, AppFolio field mapping, review points, and error handling before build.
Approve the field map, lead destination, and rules for records that cannot be moved.
We run a working slice with real Marketplace inquiry formats and a controlled AppFolio test record.
Provide sample inquiries, review the test record, and flag any missing or misplaced details.
We build the capture flow, AppFolio transfer, field checks, error logging, and user acceptance tests.
Run user acceptance tests with the property team and approve production access.
We launch the flow, watch failed lead transfers, document fixes, and provide an agreed support window.
Attend the go-live review, name an alert owner, and approve the final handoff.
A 30-minute discovery call is enough to map your workflow and tell you whether automation makes sense.
We protect the Facebook Marketplace-to-AppFolio handoff with clear approvals, honest choices, and visible support.
We check every AppFolio field map and live transfer with you before launch, so a Marketplace inquiry is not moved to the wrong place.
How we prove it
AppFolio field map requires approval before go-live.
We take no referral fees from integration vendors. We map Facebook Marketplace and AppFolio first, then recommend what fits.
How we prove it
Design doc lists tool options with tradeoffs before build.
We watch the Marketplace-to-AppFolio handoff, so failed lead transfers are found before your property team has to chase them.
How we prove it
Transfer monitoring log included at launch.
You'll know what we're building each week, what's done, and what's been pushed — before we touch code. No scope creep, no surprises.
How we prove it
Signed scope doc and weekly updates before code is written.
A few words from the teams we've partnered with, sharing what it's been like to work with us and the impact automation has had on their day-to-day.
"CogWorkLabs built CRM workflow automation that enriches, deduplicates, and maintains our HubSpot. The automated workflow runs continuously and our sales team now makes decisions from data they actually trust."
Data quality score improved from 52% to 89% within 45 days; crm adoption by sales team increased from 61% to 94%.
K. Kogutkiewicz
Founder & CEO · Miquido
"Now data moves automatically between systems when it should. Cross-tool consistency went from a constant complaint to a non-issue."
Data consistency issues dropped from 15+ incidents per month to zero; manual tool sync work eliminated entirely.
A. Pavliv
Founder & CEO · N-iX
"Deal closes in CRM, and the automated workflow generates the SOW, routes it for approval, notifies the delivery team. This workflow automation project was transformative for our sales velocity."
Handoff time reduced from 3-5 days to under 4 hours; all nine steps complete reliably on every deal — dropped steps eliminated.
N. Marco
Co-Founder & CEO · BairesDev
Our real estate lead source integration fits teams that move Facebook Marketplace inquiries into AppFolio and need accurate field mapping and handoff.
Managers lose leasing inquiries when Facebook Marketplace messages stay outside AppFolio; this flow moves each inquiry into the property system with the agreed field map.
A leasing team sends Marketplace renter inquiries into AppFolio for follow-up.
Seasonal inquiry spikes make manual entry easy to miss; the flow captures Marketplace messages in AppFolio so leasing staff can track each prospect.
A student housing team records fall-leasing inquiries in AppFolio without retyping them.
Community managers advertise available homes on Facebook Marketplace; the integration carries each inquiry into AppFolio with the mapped home and contact fields.
A community manager moves Marketplace home inquiries into AppFolio for follow-up.
Investors marketing vacant rentals on Marketplace need each inquiry tied to the right asset; the flow records the contact and listing context in AppFolio.
An investor routes Marketplace inquiries for several rentals into the matching AppFolio records.
Common questions about hiring CogWorkLabs for a real estate lead source integration between Facebook Marketplace and AppFolio.
You'll work with named engineers and a dedicated delivery manager — not an anonymous team bench.
Awais Ahmad
Senior RPA & Workflow Engineer
Awais builds the workflow automation itself — retries that actually retry, idempotency, audit trails — turning brittle scripts into RPA that holds up at production volume.
Experience
Awais Shahid
Automation Consultant & Solutions Advisor
Awais runs discovery, maps your process, and turns it into a scoped, build-ready plan for custom scripting and automation — staying your one named point of contact through sign-off.
Experience
Zegham Ali
AI Agent & LLM Engineer
Zegham designs the AI agents themselves — scoped permissions, bounded memory, evals, and monitoring — so an agent stays observable and safe in production, not just impressive in a demo.
Experience
Book a 30-minute discovery call. We'll map your current workflow and tell you exactly what we'd automate — and whether it's worth building.
